Related: How To Choose Cover Letter Font and Font Size 2. Using simple fonts like Verdana, Arial, Calibri or Times New Roman with a 12-point size will give your official letter a clean look as well. To keep your letter clean and professional, you should set your margins to be one inch per each side of the document. Set up your font and marginsīefore you begin, you want to ensure your letter is not only simple to understand, but simple to read as well. Follow the steps below to learn how to write an official letter. Related: 5 Steps for Great Business Writing How to write an official letterĬreating a concise and clear official letter can help explain your intent and purpose in a way your audience may easily understand. Writing an official letter typically requires following a very structured and specific format. Official letters are often written using simple and direct sentences with a formal greeting and signature included. They can be used when applying for jobs, issuing a complaint, expressing interest in a job position or thanking someone. ![]() Sincerely, Johanna Jansen What is an official letter?Īn official letter, also known as a " formal letter ," is a document professionally written for another company or business professional. I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins. If possible, I would like to take my leave beginning March 15 and return to the office April 3, 20XX. Jones, I am submitting this request for a leave of absence to tend to important personal matters beginning next month. 1234 East Main Street San Diego, CA 92101 Dear Ms. The image is titled "Business Letter Format" and shows an example letter with the parts of the letter identified on the left side.įebruary 1, 20XX Deborah Jones ABC Company, Inc.
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